Academic Advisors FAQs

Hello Academic Advisors! 

Thank you for taking the time to learn more about the Arizona Assurance Program.  Below you will find some of the questions that student may ask you during your meetings.  Please let us know if you need further information.  


If you have a question that has not been answered on this page, feel free to email us at aza@email.arizona.edu or call us at 520.626.3656.

If you have more questions about Arizona Assurance financial aid, OSFA has their own FAQs page dedicated to AZA: OSFA - Arizona Assurance FAQs

Yes, if the study abroad experience is through the UA’s study abroad program. There is no additional funding provided, but students are able to use what would regularly be awarded to them.

Renewal requirements for AZA require continuous enrollment unless the student has an approved deferment on file for Arizona Assurance with the Office of Scholarships and Financial Aid. A deferment form can be submitted for extenuating circumstances and will be reviewed by a committee.

Arizona Assurance does NOT provide funding for summer or winter sessions.

While AZA does not offer funding during the summer sessions, students may be eligible for federal and institutional aid. There is no summer application to apply for summer aid but there are certain eligibility criteria to be awarded summer financial aid. Visit The Office of Scholarships & Financial Aid - Summer Financial Aid webpage for more details. Students should review this information early as OSFA will start awarding summer financial aid in early April.

AZA Sophomores, Juniors and Seniors were sent an email and told to select and schedule which Welcome Back event they are going to attend. Students must attend a Welcome Back session to learn about program requirements. 

The Office of Scholarships and Financial Aid (OSFA) provides funding for Arizona Assurance, makes initial selections for AZA, reviews renewal criteria, and awards all financial aid.

The Arizona Assurance office provides retention and graduation support for AZA students, oversees their program requirements, connects them to resources, and is able to answer AZA funding and general financial aid questions.

Both offices work in partnership to support Arizona Assurance students.

PROGRAM REQUIREMENTS (outside the classroom experience) must be completed by the end of the spring semester for that academic year. If the student does not believe they will be able to meet this requirement they should attend office hours or schedule an appointment with an AZA staff member to discuss their options.

ADVISOR FORMS are due by the last day of finals in the spring semester for the academic year.

2.0 GPA & UNITS are checked once all grades have posted in May. Students who are not meeting the GPA or unit requirement at that time AND are enrolled in summer courses at the UA will be reviewed again in August.

The FAFSA deadline is March 1st for submission and May 1st for corrections.

Arizona Assurance students are required to meet with their academic advisor twice each academic year, once per semester. AZA students are only provided four years of funding, and we believe it is important for students to meet with their academic advisor regularly so they are mapping out their educational plan and track with their advisor.

In order to ensure these meetings are happening, we provide each student one advisor form each semester. The students are asked to take these forms with them to their meetings and request the academic advisor complete the form and sign it. If they fail to bring the form, but do have the meeting, the form can be conducted online.  The form can be found under the Academic Advisor drop down. 

We now also have this form available online if you prefer to submit it electronically or the student loses or forgets their form. This can be found under the ACADEMIC ADVISOR drop down option above.

If students miss a requirement they will lose  funding and need to appeal. Students can talk with an AZA staff member for more information. 

Units are based on the cumulative total passed, and not per semester or academic year alone. Cumulative units only include the number of units passed; not taken (grades of E, F or W do not count towards the total), and all units must be UA units.

Transfer units will only be considered through the appeal process and with a letter from the student’s academic advisor indicating how many transfer units will be applied towards the student’s degree.

Below are the cumulative unit totals by year. Students have the entire academic year, including summer sessions, to meet the cumulative total:

  • 1st year students (freshmen) – 24 UA units*
  • 2nd year students (sophomores) – 48 UA units*
  • 3rd year students (juniors) – 72 UA units*
  • 4th year students (seniors) – do not have unit criteria as they are no longer eligible for renewal following their fourth year

Although unit amounts can differ by semester as long as cumulative totals are met, students must be at 12 units or more for their Arizona Assurance to disburse.

*Arizona Assurance only provides funding for four consecutive years. If students only meet the minimum unit requirements each year, they will be on track for a fifth year and Arizona Assurance does not provide funding a fifth year.

Students who have lost their Arizona Assurance funding are able to complete an appeal to request their funding be restored.

The only time we ask for a letter from an academic advisor is when a student is submitting an appeal requesting transfer units be included in their total cumulative unit amount. Transfer units are not calculated in cumulative totals unless a request is made through an appeal.

Our main goal is to make sure students are making progress towards graduation. A letter from the academic advisor is verification that this is indeed happening through a combination of UA units and transfer units.

We request that the letter include how many transfer units will be applied towards the student’s degree.

The units must be posted and visible in the student’s UAccess Student Center at the time the appeal is submitted so OSFA is able to verify they are already in the UA’s system.

The AZA required GPA is a 2.0 cumulative GPA.

If students fail a class they will not lose their scholarship. However, they do still need to obtain a 2.0 GPA, and meet the unit requirement. The unit requirement is based on units passed, not taken. If students are concerned about grades or meeting the unit requirement, please advise them talk to an AZA staff member.

Please advise the student to visit AZA office hours and speak with a staff person.

Units are based on the cumulative total, and not per semester or academic year. Cumulative units is also based on the number of units passed, not taken, and must be UA units.

  • Freshmen Cohort – 24 units by the end of the academic year
  • Sophomores Cohort – 48 units by the end of the academic year
  • Juniors Cohort – 72 units by the end of the academic year

All units need to be taken at the UA in order to count toward the yearly academic unit requirement.

Students are only eligible for Arizona Assurance their senior year of high school.

Transfer students are not eligible for Arizona Assurance.

Current UA students are not eligible if they are not already in the program.

For a full list of eligibility criteria, please visit the financial aid website: Arizona Assurance Eligibility

Transfer units will only be considered through the appeal process and with a letter from the student’s academic advisor indicating how many transfer units will be applied towards the student’s degree.

If the student chooses to appeal their unit requirement through the use of transfer units, these units must be posted and visible in their UAccess Student Center at the time the appeal is submitted.

All AZA students have multiple renewal requirements that must be met based on their cohort/year at the UA. Each student must meet the 2.0 cumulative GPA requirement at the end of each academic year (individual semesters are not reviewed); meet cumulative unit totals; meet their outside of the classroom experience; have a completed FAFSA on file by March 1st of every year; make corrections to the FAFSA by May 1st of every year; and maintain Pell Grant eligibility. Requirements by cohort are detailed below.

Freshmen/first year students are required to 

  • Have a 2.0 GPA by the end of the academic year (summer does count)
  • Complete a cumulative total of 24 UA units by the end of the academic year (summer does count; grades of E, F, and W do not count towards the total, and transfer units are only considered by submitting an Arizona Assurance appeal form to the Office of Scholarships & Financial Aid.)
  • Participate in a designated first-year transition program. The student must be considered active by the program. Partner programs are Blue Chip, Cultural Learning Communities, First Cats, and TRiO ASEMS.
  • Meet with their academic advisor once each semester (advisor forms are provided to students)
  • Have a completed FAFSA on file by March 1st.
  • Make any corrections to the FAFSA by May 1st.
  • Maintain Pell Grant eligibility.

Sophomores/second year students are require to

  • Have a 2.0 GPA by the end of the academic year (summer does count)
  • Complete a cumulative total of 48 UA units by the end of the academic year (summer does count; grades of E, F, and W do not count towards the total, and transfer units are only considered by submitting an Arizona Assurance appeal form to the Office of Scholarships & Financial Aid.)
  • Complete their chosen program requirement – this is an outside of the classroom experience, or an engagement course on file with the Office of Student Engagement
  • Meet with their academic advisor once each semester (advisor forms are provided to students)
  • Have a completed FAFSA on file by March 1st.
  • Make any corrections to the FAFSA by May 1st.
  • Maintain Pell Grant eligibility.

Juniors/third year students are require to

  • Have a 2.0 GPA by the end of the academic year (summer does count)
  • Complete a cumulative total of 72 UA units by the end of the academic year (summer does count; grades of E, F, and W do not count towards the total, and transfer units are only considered by submitting an Arizona Assurance appeal form to the Office of Scholarships & Financial Aid.)
  • Complete their chosen program requirement – this is an outside of the classroom experience, or an engagement course on file with the Office of Student Engagement
  • Meet with their academic advisor once each semester (advisor forms are provided to students)
  • Have a completed FAFSA on file by March 1st.
  • Make any corrections to the FAFSA by May 1st.
  • Maintain Pell Grant eligibility.

Seniors/fourth year students are required to

  • Participate in a financial literacy workshop fall semester
  • Meet with their academic advisor fall semester (advisor forms are provided to students)
  • There are no spring requirements for fourth year students.
  • If the students is NOT graduating, s/he should complete their FAFSA as they are still eligible for the Pell Grant and may be eligible for additional funding.

PROGRAM REQUIREMENTS must be completed before winter break. If the students does not believe they will be able to do this, they should attend office hours to discuss their options.

2.0 GPA & UNITS will be checked at the end of grades posting in May. Students registered for summer courses will have their GPA checked in August prior to the start of classes. GPA AND UNITS ARE NOT CHECKED AFTER THE FALL SEMESTER.